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OMS Invoice Manual Data Entry M/F

Vacancy details

General information

Legal entity

GEODIS is a Supply Chain Operator ranking among the top companies in its field in Europe and the World. GEODIS, which is part of SNCF Logistics, which in turn is a business line of the SNCF Group, is the number one Transport and Logistics operator in France and ranked number four in Europe. The international reach includes a direct presence in 67 countries and a global network spanning over 120 countries.

Why join us ?

Transport and Logistics form a key sector in the world economy. As a major international player on this sector, GEODIS is geared to full satisfaction of all stakeholders, starting with its workforce, more than 39500 men and women worldwide who share the same values of commitment, innovation, trust, solidarity and passion that form the pillars of GEODIS corporate strategy.  



Line Of Business


Position description

Type of assignment

Full-time Regular


Operational activities - 4PL Operations

Job title

OMS Invoice Manual Data Entry M/F

Job description

Position summary: Position is responsible for ensuring that information/data/documentation is properly loaded in the systems and manually recorded if needed as well as for management of different administration-related activities.
Minimum requirements: High school, Advanced English knowledge, Advanced MS Office package

• Managing associated supply chain process in line with given responsibilities and executing by following respective function work instructions
• Assessing completeness and accuracy of system data, operational business events, invoices and manually enters statuses/documentation if necessary
• Managing exceptions, claims, escalations, vendor engagement and relevant databases with data/documentation and participation on daily/weekly/monthly follow-up calls in order to resolve them within expected agreed service level or eliminate delays
• Preparing source data for computer entry by compiling and sorting information and documentation
• Retrieving documentation required for the execution of the process from carriers/suppliers/vendors
• Support vendors in process and system usage
• Follow PO per vendor activity, as well as delivery dates and highlight and report discrepancies.
• Responsible for vendors engaement
• Creating and checking transport, import and export documentation in the system
• Managing the process of bills invoiced but not received
• Collection of input from suppliers for the purpose of measurement
• Processing customer and account source documents by reviewing data for deficiencies
• Verify and update entered data, reviewing accuracy, completeness and correcting errors before updating it into appropriate system timely
• Maintaining operations by following policies and procedures, reporting needed changes
• Securing information by completing database backup's
• Responding to requests for information and accessing relevant files
• Reviewing process performance, consolidating results and preparation of performance results in agreed format
• Conducting preliminary and independent analysis of performance situation
• Challenging and addressing/performing corrective actions to solve potential issue
• Following-up on defects and ensuring root-causes and actions are documented within timeline
• Communicating status of performance result to the agreed parties, internal/external
• Communicating with Client/Supplier/Vendor when required to fulfil the tasks
• Reporting any deviations following the agreed process
• Support internal/external parties/departments/institutions with relevant documentation for related audits and business control upon request
• Complying with and implementing within his/her scope of work company's and clients' policies and procedures, Code of Ethics, ISO, LEAN; IIP standards
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Position location

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Candidate criteria

Minimum level of education required


Years of experience in similar position

Junior (1 to 5 years of experience)